Security New Years Resolutions to Make for Your Business

In our busy day-to-day lives, sadly you may not realise that there are, unfortunately, very real threats to workplace security at businesses everywhere.

Your business may face dozens of potentially life-threatening situations that could happen at any given time. What's more, you need to secure your workplace. By making sure that everyone is safe and by minimizing casualties in the event of a serious crime.

Ensuring that your workplace is safe and secure can be a daunting task, so, considering this, we have compiled a list of top tips and tools to increase office security.

Keep important spaces under lock and key

This may sound obvious, but a lot of office breaches take place during a brief period when employees will be leaving the premises unattended and unlocked. It’s a major security flaw, and it’s certainly avoidable. Institute a policy of never leaving the office unmanned and open. This includes any document cabinets and all work computers, too.

Monitor all workplace equipment

Ensure that you keep a close eye on all your office equipment with special tags that carry your company logo and a unique inventory identifier. These ID labels will act as important tools to increase your office security. They will also form the shorthand list of your belongings and make it easy to stay on top of all important devices, on which your business runs.

Enlisting the help of your employees by posting the ID list in a visible place and letting employees have the capability to check for missing equipment as and when they need to.

Implement ID badges for employees as well as visitors

Badges are an ideal way to easily verify who you will be working with. You can also sign in and out of the office quickly and easily by swiping your ID card against a visitor management terminal. In addition to this, employees who wear their names on their chest are likely to perform their duties even better than usual. As an additional measure, ensure you give any visitors with an appropriate guest badge in a different colour to allow them more easily identifiable as well.

Install a CCTV system

Camera control is one of the most impactful tools to increase office security and this is a fact. This will act as an instant visual deterrent to any potential wrongdoers, and will also record any abnormal activity should they fail to turn the bad guys away. Be sure you get the latest industry standard and do not forget to cover the less obvious areas such as back alleys, garages, or corridors outside the office domain.

Secure your premises with an alarm system

A lot like CCTV, alarms are visually salient and, as well as this, have the additional value of discouraging criminal activity on your business premises. As you will know, their key function is to detect perimeter breaches automatically and notify the authorities or a private security company of your choice, who can then handle the situation quickly and professionally. An alarm system is one of the most ancient tools to increase office security, and it is still near the top of the list.

Maintain the privacy and exclusivity of sensitive information

Most workplaces nowadays, whatever their scale, are secured by a variety of passwords and passcodes in alphanumeric or chip form. By limiting external access to any such sensitive information, and always err on the side of caution when distributing such information to any relevant third parties.

If you do decide to implement this, make it company policy to keep all sensitive information secure, and store badges, key cards, and other privileged employee attributes in a secure location.

Invest in a safe

One of the best tools for increasing office security is fire-proof, secure safe. Important documents or company artefacts should always be stored inside of it. It is wise to restrict the number of people who are aware of the combination of the essential minimum and change the combination often. Before purchasing and installing the safe, consult with your insurance company to ensure it complies with the relevant standards.

Carry out quality personnel training

After you’ve covered the technological basics, don’t forget that your human resources are the most important tools to increase office security. If the people do not make good use of the equipment and protocols you have put in place, there is no point in having those measures at all.

With this in mind, a thorough briefing on workplace safety is certainly beneficial, this includes document and data handling, securing the perimeter, and behaviour in case of breaches.

Communicate an emergency plan

Regardless of your best efforts, there is always a possibility that a breach will happen. It is of such high importance that you and your employees are well prepared if it does happen, and everyone knows their role in this scenario.

Emergency measures for securing sensitive business assets, contacting your office security provider or the police directly, and ensuring the safety of all employees and possibly clients who are on the premises at the time of the breach is necessary.

Check exit points regularly

Having open reception areas, broken elevators and faulty fire escapes offer criminals an opportunity to access your workplace. Ask your safety coordinator to take a look at and fix any weak spots on your property. Consider that most criminals enter business premises through doors and windows so these should be checked often.

Conclusion

As a final point, a furnished office or fully stocked retail outlet is always going to be appealing to criminals, particularly early in the morning or late in the evening. To help protect your workplace, we advise that you:

●     Appoint a workplace security coordinator

●     Promote your workplace security system

●     Lock away tech gadgets when not in use

●     Check and fix all entry and exit points

●     Train your employees

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